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Microsoft Outlook • Email setup tutorial

Microsoft Outlook POP3 Email Setup Tutorial

Follow this step-by-step guide to configure Microsoft Outlook to work with your Server Room email account using POP3. Get your email up and running in minutes.

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Step-by-step guide

Follow each step carefully to configure Microsoft Outlook with your Server Room POP3 email account. These settings apply to Outlook 2003 and are similar across other Outlook versions.

1

Open E-mail Accounts in Outlook

In Microsoft Outlook, go to Tools → E-mail Accounts.

Outlook - Tools, E-mail Accounts Expand
2

Add a new email account

In the E-mail Accounts wizard, select Add a new e-mail account and click Next.

Outlook - Add a new e-mail account Expand
3

Select POP3 and enter your account details

Select POP3 as the server type and click Next. On the Internet E-mail Settings screen, fill in:

  • Your Name — your first and last name
  • E-mail Address — your full email address
  • User Name — your email address again
  • Password — your email account password
  • Incoming mail server (POP3) — your Server Room incoming mail server
  • Outgoing mail server (SMTP) — your Server Room outgoing mail server

Click More Settings to continue.

4

Enable SMTP authentication

Click the Outgoing Server tab. Check My outgoing server (SMTP) requires authentication. Select Use same settings as my incoming mail server.

Outlook - Outgoing Server tab, SMTP authentication Expand
5

Set the SMTP port

Click the Advanced tab and change the Outgoing server (SMTP) port to 80 or 3535. Click OK.

Outlook - Advanced tab, SMTP port 80 or 3535 Expand
6

Click Next

Click Next to proceed to the final confirmation step.

7

Finish

Click Finish to complete the setup. Your email account is now configured in Outlook and ready to send and receive messages.

Outlook - Finish email account setup Expand

FAQ

Common questions about setting up Microsoft Outlook with a Server Room POP3 email account.

Where do I find my incoming and outgoing mail server addresses?

Your POP3 incoming mail server and SMTP outgoing mail server addresses are available in your Server Room hosting control panel under Email Accounts. Contact our support team via live chat if you need help locating them.

Why should I use port 80 or 3535 for SMTP?

Many Internet Service Providers block the standard SMTP port 25. Using port 80 or 3535 as an alternative ensures your outgoing mail is not blocked by your ISP.

Does this tutorial work with Outlook versions other than 2003?

Yes. While the screenshots show Outlook 2003, the POP3 settings and the steps are very similar across Outlook 2007, 2010, 2013, 2016, and later versions. The fields and options may be in slightly different locations but the values are identical.

What is SMTP relay and do I need it?

SMTP relay allows you to send email through a relay server. If you use smtpout.secureserver.net as your outgoing server, you must first activate SMTP relay on your email account via the Manage Email Accounts page. If your ISP allows direct SMTP, you can use your ISP's outgoing mail server instead.

Can I use IMAP instead of POP3?

Yes. IMAP keeps emails on the server and syncs across multiple devices, while POP3 downloads emails to your local computer. If you access your email from multiple devices, IMAP is the better choice. Contact our support team for IMAP server settings.

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